Cash register inventory
Inventory cash performs the planned event to compare actual performance and accounting. In other words, the inventory of the cash register is carried out in order to compare the real availability of funds in the cash register of the enterprise to their accounting indicators.
Inventory of cash is carried out in the manner approved by the legislation of the Russian Federation and the accounting policy of the organization.
Inventory of the cash register has the following tasks:
Prevention of theft of cash from the cash register of the enterprise.
Ensuring consistency between credentials and actual performance.
Bringing the accounting of cash payments to the requirements for cash transactions.
The regularity of the inventory of the cash is reflected in the accounting policy, however, the inventory of the cash can be carried out suddenly.
Order of carrying out inventory of cash Desk
In order to conduct an inventory of the cash register, it is necessary to obtain from the cashier or other employee who carries out accounting of cash transactions, trial balance sheets or other accounting registers, which will reflect the balance of the account 50 “cash” at the end of the day. This balance is the accounting indicator. The Commission on inventory of the cashier should count the cash actually held in the cash business, and to compare the obtained result with an indicator.
The following options are available:
The real balances are the same as the accounting figures.
The real balance is larger than the accounting figure, which indicates that there is a surplus.
The real balance is less than the target, indicating a shortfall.
For the company, the first option is the most benevolent. After all, the coincidence of the real amount of cash and the withdrawn balance of the account 50 “cash” indicates the correct reflection of cash transactions in the accounting and responsible work of the cashier.
A reflection of a surplus or shortage
If as a result of inventory shortage or surplus of money is revealed, the corresponding accounting record shall be made. Such inventory results are disappointing, because the surplus or shortage of cash suggests that there are errors in the accounting, not all transactions are reflected, perhaps there is a theft of funds. In case of surplus or shortage, the responsible persons should take measures to identify the reasons for their formation, as well as take measures to punish the perpetrators and prevent such situations in the future.
The surplus of funds in cash is reflected in the following accounting record:
Dt 50 CT 91
According to this correspondence of accounts, surplus cash is credited to the cashier, thereby adjusting the cash balance to the correct amount. These funds are considered other income of the company, so the account 50 “cash” corresponds with the account 91 “other income and expenses”.
The shortage of funds should be fixed by the following accounting record:
Dt 94 CT 50
This correspondence of accounts reduces the cash balance by the amount of the identified shortfall, thereby bringing the real and accounting indicators into line. This shortage is reflected in the debit account 94 “Shortage of loss and damage to values.” After that, the management identifies the culprit, who must pay to the cashier the amount of the shortage. This operation is reflected in the following accounting record:
Dt of 50 Kt 73 or Dt 50 CT 70
Account 50 “cash” corresponds to the account 73 “Settlements with the personnel on other operations” or with the account 70 “Settlements with the personnel on compensation” depending on how the guilty employee returned shortage to cash Desk (brought cash, or shortage was withheld from a salary).
Presentation of results
Any result of inventory of cash Desk shall be reflected in the act of inventory of cash on the INV-15 form. In this act the members of the Commission who are carrying out inventory, and also the accounting and real cash balances withdrawn during inventory are surely specified.
As part of the inventory of the cash register, you can also check the correctness of filling in the primary documents, reflecting their details in the relevant journals. After all, the correctness and chronological sequence of filling in all the necessary documents is the key to the safety of funds.